In 2015, OSHA will be implementing major changes to their reporting requirements for employee injury and illnesses. Some industries that were previously exempt from injury recordkeeping may now be required to maintain records. Additionally, new regulations will be placed on how and when those records must be kept. We’ve summarized the changes below. Check with OSHA for more information on these regulations.

New OSHA Industry Reporting Requirements

The revisions to OSHA 29 CFR Part 1904, also known as the Recording and Reporting Occupational Injuries and Illnesses requirements, take effect on January 1, 2015 and will usher in the following major changes in how workplace injuries are reported.

Changes to Exempt Industries: OSHA has moved from SIC (Standard Industrial Classification) to NAICS (North American Industry Classification). Because of this change, the list of industries that were exempt from maintaining OSHA injury and illness records has been updated. For the full list of partially exempt industries, please review the official OSHA Recordkeeping Fact Sheet.

Changes to Non-Exempt Industries: OSHA has identified 25 new industries that will now be required to keep injury and illness records starting on January 1st 2015. Many of these new industry classifications are vague and, thus, any employer who believes that he/she may be affected by this change should take the necessary steps and understand their OSHA responsibility for 2015. The table below lists the industries that are now required to keep OSHA injury and illness records:

NAICS CODES
Source: The Occupational Safety and Health Administration
Updates to OSHA’s Reporting and Recordkeeping Rule: An Overview” September 2014.

It’s important to note that all companies, regardless of industry classification, with 10 or fewer employees at all times during the year are exempt from the requirement to keep routine records.

New OSHA Injury Reporting Requirements

Changes to Injury Reporting Requirements: The new reporting requirements also affect what injuries must be reported to OSHA and in what timeframe. The new requirements are as follows:

  • All work-related fatalities must be reported to OSHA within 8 hours of the incident. Additionally, only fatalities occurring within 30 days of the work-related incident must be reported.
  • All work-related in-patient hospitalizations must be reported to OSHA within 24 hours of the incident.
  • All work-related amputations must be reported to OSHA within 24 hours of the incident. The exact injuries that classify as an “amputation” are still undefined.
  • All work-related losses of an eye must be reported to OSHA within 24 hours of the incident.

Aggressive Enforcement

While Enhanced Enforcement is not news from OSHA, it is important to note that the overall trend for OSHA policies over the years has been focused on increased scrutiny and aggressive enforcement. Since 2010 OSHA has increased the statute of limitations for repeat citation penalties from three years to five years, instituted the Severe Violator Enforcement Program, expanded the use of citations for PPE & LOTO (employers can be cited multiple times for one incident if it’s determined to be “wide spread”). There is no cause to believe that this enforcement trend will not continue through 2015.

The best way to ensure compliance with all OSHA regulations is to know, maintain, and enforce workplace safety standards that help to keep your employees safer. Learn more about FR standards for your industry and outfit your employees with outerwear, shirts, pants and other protective gear from Workrite.